Defence Attaché Personal Assistant and Office Administrator
Job Title Defence Attaché Personal Assistant and Office Administrator
Location Paris 15
Salary 2710€ Monthly Gross salary (paid in 13 months instalments)
Applications are sought from persons interested in employment at the Australian Embassy in Paris. The successful applicant will be engaged on a local contract of employment
General requirement (Security Cleared position):
This is a security-designated position. The selected candidate will be required to successfully complete a security assessment to the appropriate level. Applicants must be a national of Australia, New-Zealand, America, Canada, or United Kingdom to be eligible for an Australian Government security clearance. Persons holding dual French nationality with one of the above nationalities would not be eligible for a security clearance for this position. Applications that do not specifically address and satisfy this requirement will not be considered.
About the Department of Defence
The Australian Defence Force (ADF) is constituted under the Defence Act 1903. Its mission is to defend Australia and its national interests. In fulfilling this mission, Defence serves the Government of the day and is accountable to the Commonwealth Parliament to efficiently and effectively carry out the Government's defence policy.
The primary role of Defence is to defend Australia against armed attack. Australia's defence policy is founded on the principle of self-reliance in the direct defence of Australia, but with a capacity to do more where there are shared interests with partners and allies.
About the position:
This position is based in the Defence Office at the Australian Embassy in Paris and reports directly to the Defence Attaché (DA) Paris.
The key responsibilities of the position include, but are not limited to:
- Provision of administrative support to the DA including diary management, arranging appointments and meetings, coordinating Defence representational activities.
- Coordinate DA travel and assist with other staff travel, including responsibility for travel and accommodation bookings, production and approval of Defence Movement Requisitions.
- Preparation of DA Representational Funds Acquittal and assistance with post-travel financial acquittals.
- Produce background information briefs for DA activities including research on individuals, history, current events, and topical issues.
- Liaison with French and foreign military agencies and other Australian Government department representatives.
- Management of the Defence Office contacts database.
- Assist Defence Office staff in the preparation of programs for incoming Australian Defence Organisation VIP visitors to France, and senior French visitors to Australia.
- When required, assist and act as back up to Defence Office Staff with logistical support to incoming visitors and coordination of large-scale events (including accommodation and travel booking, welcoming visitors, Managing XP90 Processes).
- Applicants must be a national of Australia, New Zealand, America, Canada, or United Kingdom and not a dual national and must be eligible for an Australian Government security clearance.
- Proficiency in Microsoft Office and using the Internet are essential. Applicants being considered for the position may be required to undertake a test to demonstrate their capacity to use such software.
- A driver’s licence valid in France is desirable.
- Willingness to undertake occasional travel as required.
All application should be submitted online only = Recruitment (amrislive.com)
You will be asked to address each of the selection criteria for the role in the spaces provides on the application form (including 1 criteria to be addressed in FRENCH).
Drawing on your prior experience, please provide examples of where you have demonstrated the required competencies or transferable skills.
The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.
A. Ability to liaise effectively with a wide range of stakeholders within a small busy team environment, demonstrating initiative, adaptability, and the ability to work independently with limited supervision.
B. Demonstrate good understanding and awareness of the defence operating structures
C. Demonstrate your ability to undertake a high level of executive administration such as effective diary management and coordinating travel arrangements for senior management.
D. Excellent communication skills; communicating effectively with diverse audiences both verbally and in writing in English and French.