French & English-speaking Receptionist for busy international office

Posted by: jane-Adlington-Brumer-862981 · 1643043572

All Yachting SAS (AYSAS) is a commercial company whose sole shareholder is MYBA The Worldwide Yachting Association and whose focus is on providing the brokerage industry with the commercial tools necessary for conducting business to the highest of standards.

 Today, our team is seeking a French & English-speaking receptionist.  We are looking for someone who possesses at least 1 year of experience with administrative duties and has worked well in a team. Our ideal candidate has excellent English, both spoken and written, who also has good level French with good interpersonal skills and a good sense of humour.

 On-the-job training will be provided and access to external training could also be possible.

 Requirements:

 Experience

o   Baccalaureat (preferably International Baccalaureat)

o   1-year previous experience with administrative duties

o   Proven multi-tasking skills

 Qualities

o   A team player who enjoys working within a small group but also has the ability to function independently

o   Structured, reliable and responsible

o   Highly organised

o   Detail-oriented and thorough

o   Discreet and able to handle sensitive and confidential information

o   Calm and composed when facing workload pressure

o   People-oriented with good practical oral and written communication skills: 

o   Hard working, dedicated and a fast learner in order to quickly acquire a working knowledge of all

facets of the company

o   Problem-solver: proactive as well as responsive

o   Good level English/French, with a near-native level of English

o   Proficient with a variety of computer applications in word processing, spreadsheets, database

and presentation software including MSWord, Excel, PowerPoint, Outlook.

 Main Tasks

o    Reception/switchboard duties - answering calls, taking all enquiries (email, phone, visitors/deliveries/post)

o    Managing the generic email address(es)

o    Answering the door and (occasionally) greet guests

o    Assistance to users of the MYBA commercial tools

o    Interface with suppliers, monitoring and ordering office supplies, housekeeping

o    Scheduling, logistics, meeting preparation

o    Maintaining and coordinating calendars and other internal documents

o    Internet research

o    Coordinating and booking travel

o    Creating and amending documents in PowerPoint, Excel and Word

o    Assisting with communications, coordinating mail-shots, surveys or similar

o    Maintaining and using the new centralised MYBA database (the MYBA Portal)

 Role development based on annual appraisal

 Please send your covering letter & CV in English to: info@aysas.com

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